How to use split screen in Word

Proofreading_and_editing_blog_178Putting aside the technological voodoo, this is just like writing in two parts of an old fashioned ledger or large book. You are working in one part of the book & keeping your finger in another so you can flip back to it easily.

Actually, it is better than that, because you can see two parts of the same document on your screen at once. You can scroll through the upper & lower parts independently. The benefit of this trick is that you can scroll through both parts of the document independently, and make changes as you go.

If you opened two copies of the document, one will be “read only” and you can’t make amendments to it.

Just like when you are marking another place in the book with your finger, this technique is useful to check:

    • the contents against the body of the text.
    • that the body of the text covers all that was promised in the introduction.
    • the conclusion summarises your main points.
    • a questions section against the answers.
    • a map really does show everything mentioned in the text.

The exact mechanics vary according to which version of word you are using.

    • On older versions go to the “Window” menu at the top of the screen &  click “Split”.
    • On new versions look for the same option in the “View” section of your ribbon, as shown below.

Split_ScreenSplit screen 2A horizontal split bar appears across the document window, and the pointer changes to the symbol shown on the left. Place this split bar to where you want it, and then either click the bar or press “enter”. You can drag this bar to another place later, for example if you need to see more of the lower half of the screen for a particular task.

You can now enter new text or copy & paste between these two sections in the normal way. As an experiment, you might want to split the screen in a small document, say of a page or two. This will let you see how the document updates simultaneously in both screens.

The scroll bars on the right hand side will remind you of your position in each part of the document.

To return to a single pane view, click “Remove Split” in the same place as you found “Split”. The single pane that results from this will start at the top point of your upper pane.

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About The Proof Angel

I am a freelance editor and proofreader. I work with a wide range of clients, from companies to self publishing authors. I can help you to communicate clearly in print or on line by providing a fresh pair of eyes, carrying out a final check, or by suggesting ideas to improve the flow of your message.
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